Privacy & Terms

Privacy Policy

Hippetys Softball Club ("we," "us," "the club") operates this app to help our members organise training sessions, games, socials and RSVPs. This policy explains what data we collect, why, and what your rights are.

What we collect

• Account info: your name, email address, and profile photo (if you sign in with Google).
• Team info: the team you play for, and whether you're a big-ball or small-ball hitter (optional, set when you join).
• Activity: your RSVPs (yes/maybe/no), any comments you leave on events, and whether you've clicked the payment link.
• Push notification subscription: if you enable notifications, we store the browser-issued endpoint needed to send you reminders.

Why we collect it

• To show you events your team is invited to.
• To help admins plan rosters, capacity, and payments.
• To send you event reminders if you've opted in to push notifications.

We do not sell your data, share it with advertisers, or use it for any purpose outside club organisation.

Where it's stored

Your data is stored with Supabase in the EU (Frankfurt region) and is protected by row-level security so members can only see content for their own team. Magic-link sign-in emails are sent via Resend.

How long we keep it

We keep your account data while you're an active member. If you leave the club, your admin can delete your profile, which removes your personal information from the app. RSVPs older than 12 months are automatically deleted.

Your rights (GDPR)

Under EU/Irish data protection law, you have the right to:

• Access a copy of your data — email us and we'll export it for you.
• Correct anything that's wrong — most of it you can edit yourself in Settings.
• Delete your account and personal data at any time — email us or ask your admin.
• Withdraw consent for push notifications at any time, in Settings.
• Complain to the Irish Data Protection Commission if you believe we've mishandled your data.

Cookies and tracking

We use a single essential cookie to keep you signed in. We do not use third-party analytics, advertising trackers, or social media pixels.

Contact

For any privacy questions, data access requests, or to delete your account, contact your club admin or email [email protected].

Terms of Use

Who can use this app

This app is for current members of Hippetys Softball Club. Access is invitation-only — your admin must assign you to a team before you see club-specific events.

Acceptable use

By using Hippetys, you agree not to:

• Share your account with anyone else.
• Post abusive, discriminatory, or harassing comments on RSVPs.
• Attempt to access other teams' data, gain admin privileges, or disrupt the service.

Admins may remove your account if you breach these rules.

RSVPs and payments

RSVPs help admins plan but are not legally binding commitments. If an event requires a fee, the "Pay" button opens Revolut and records that you clicked it — but actual payment must still be verified by the admin in their Revolut transactions. The club's separate refund and attendance policies still apply.

No warranty

We provide this app as-is for the convenience of our members. We do our best to keep it running and accurate, but we can't guarantee uninterrupted service. If something looks wrong, let your admin know.

Changes

We may update this policy occasionally. Material changes will be communicated to members through the app or via email before taking effect.